Five phases. Twenty-five checkpoints. A complete wholesale rhinestone program runs from brief to bulk without unexpected corrections when every checkpoint is documented before the next phase begins.
Each phase must be complete before the next begins. Skipping a phase transfers its risk to the end of the program — where corrections are most expensive.
Approving a color, design, or placement from a digital image rather than a physical sample on the actual garment.
Using press temperature, time, or pressure settings from an unrelated transfer on the approved construction.
Not recording the item code and artwork revision on the specification — making reorders and corrections ambiguous.
Confirming the size-assortment quantity breakdown after production has started, forcing correction costs.
Not keeping a physical approval sample for bulk inspection reference, leaving inspection criteria open to interpretation.
The most frequent issue is approving a concept or screen image rather than a physical sample on the actual garment. Color, stone size, placement, and application result can all look correct on screen and be commercially unacceptable on the product. Always approve a production-representative sample before bulk.
Retain: the approved physical sample, the signed specification with item code and revision, the artwork file, the stone chart color reference, the application instructions, the written commercial terms, and the packing and destination confirmation.
Start with a clear product category and a complete brief. Define the garment or product, the design intent, the receiving fabric, the quantity, and the destination before requesting a quote. The written quote can only address variables that are identified in the inquiry.
They are related but different. A sample approval checklist confirms that a specific sample meets the intended specification before bulk is authorized. A quality-control checklist defines how bulk production pieces are inspected against the approved sample reference. Both are required for a complete wholesale program.