Identity card
Project, item code, artwork revision, sample number, date, and owner.
Pre-production control
Approve the exact sample.
A usable approval names the physical or documented reference, records the application test, captures every revision, and authorizes one defined production state.
Sample passport
- Reference
- WF-019
- Recorded material
- Czech rhinestone
- Recorded size
- 30.4 × 30.4 cm
- Recorded MOQ
- 50 pieces
This is an item-specific catalog record, not a guarantee of current availability or terms. The current written quote controls.
Approval sequence
Five signatures of a controlled handoff.
Use the broader production workflow to place this sample gate in the full order process.
- 01
Identify the sample
Assign the item code or custom project name, artwork revision, requested dimensions, stone specification, receiving fabric, and sample date.
- 02
Compare appearance and construction
Review orientation, stone layout, colors, dimensions, carrier condition, missing elements, and every order-specific visual requirement.
- 03
Run the intended application test
Use the exact supplier instructions and production-representative fabric. Record the press, settings, peel method, and observations.
- 04
Issue one consolidated change list
Mark every requested adjustment against the identified sample and artwork revision, including what must remain unchanged.
- 05
Approve the new reference in writing
Approve only the exact sample, revision, specification, and change state intended to control bulk production.
The approval dossier
Six records travel together.
A sample without identity or a change list without a revision can create two different interpretations of “approved.”
Visual record
Front, carrier, detail, ruler, orientation, and controlled-light images.
Specification
Dimensions, stone or component details, colors, carrier, and packing scope.
Application record
Exact supplier instructions, intended fabric, press, and test observations.
Revision log
Numbered requests, unchanged features, response, and resolved status.
Written sign-off
Approved reference, date, approver, production authority, and exceptions.
Approval statement
Name what is approved.
This exact sample or documented reference
This artwork and specification revision
These finished dimensions and colors
This receiving fabric and application record
These listed changes, with no unrecorded substitution
This packing and labeling scope
When a change is needed
One list. One revision. One answer.
Consolidate comments so the production team does not receive conflicting messages. Mark photographs or drawings, identify the required result, and state which accepted features must remain unchanged.
Catalog choices can be cited by item code from Designs. General sample and order questions are covered in the wholesale FAQ.
Sample approval FAQ
Keep the reference unambiguous.
What makes a sample approval traceable?
A traceable approval identifies the item or project, artwork revision, sample date, dimensions, material and stone specification, receiving fabric, application record, requested changes, approver, and approval date.
Can a photograph replace the physical transfer sample?
A photograph can document appearance but may not confirm scale, color under controlled light, construction, carrier behavior, or application performance. State exactly what the buyer is approving and retain the strongest available reference.
What happens when the sample needs changes?
Create one consolidated, numbered change list tied to that sample and artwork revision. A revised sample or documented review should resolve the requested changes before bulk production is authorized.
To submit the initial project details and artwork, use the secure contact form.
Ready for a physical reference?