Approved artwork
The final artwork revision file with version number, dimensions, stone count, and color reference.
Reorder planning guide
A reorder is not an automatic repeat.
Material availability, stone dye lots, garment changes, and minimum updates can all shift between orders. A planned reorder confirms each of those variables before production is released — not after.
Retention record
Six records that make a reorder possible.
Item code
The supplier item code or your own SKU that uniquely identifies the approved construction.
Physical sample
At least one retained bulk sample that reflects the approved quality and appearance standard.
Application instructions
The current supplier instructions for the exact approved transfer construction.
Stone chart reference
The approved stone size, color code, and material from the stone chart used during sample approval.
Written specification
The signed-off specification document recording garment, decoration, placement, packing, and tolerance.
Reorder process
Five steps before production.
- 01
Confirm the item code and artwork revision
Send the original item code or approved artwork revision. If either has changed, the reorder may require a new review.
- 02
Request current material availability
Stone color, carrier, and material availability can change. Confirm current stock and any batch differences before committing.
- 03
Review updated pricing and minimum
Pricing and minimums can change between orders. Obtain the current written quote before releasing the order.
- 04
Decide whether re-sampling is needed
If the garment, stone reference, or construction has changed, a new sample may be required. Confirm this in writing.
- 05
Approve and release in writing
Record the reconfirmed specification, pricing, quantity, packing, and dispatch scope in the written order before production begins.
Reorder FAQ
Can a rhinestone transfer be reordered without sending new artwork?
A successful reorder requires the original item code or approved artwork revision, the approved stone selection, current material availability confirmation, and a reconfirmed specification. If the original supplier records are not available or have changed, a new artwork review may be required.
What can change between a first order and a reorder?
Stone availability, dye lots, batch variations, carrier specifications, garment changes, minimum order updates, and pricing can all change between orders. A reorder should not be treated as an automatic repeat — confirm current availability and specification before releasing.
How should the original approval sample be preserved for reorder reference?
Retain at least one approved bulk sample, the written specification with item code and revision, the approved artwork file, the stone chart reference, application instructions, and the packing record. These documents and the physical reference allow a consistent reorder review.
How far in advance should a reorder be planned?
Planning depends on the sampling requirement, material sourcing, production schedule, and logistics. Do not base a reorder timeline on a website estimate. Confirm lead time, any required re-sampling, and the updated specification in writing before committing to a delivery date.
Ready to plan the reorder?