01
Lock the reference
Record the item code or artwork revision, approved sample, dimensions, colors, material, receiving fabric, and quantity.
Retain
Dated specification and approval record
Buyer inspection fileQC / 2026
Quality is a record, not a guess.
Define the reference, measurable checks, evidence, release authority, and issue path before production. A generic “high quality” label is not an acceptance plan.
Recorded reference
TB-CD68EEAAF29D · DMC rhinestone · 28 × 25 cm · recorded catalog MOQ 50.
Item-specific reference only; availability and the current written quote control.
Six release gates
Evidence at every handoff.
The right controls depend on the product and order. These gates turn artwork, material, application, inspection, and packing requirements into traceable records. The broader production and quality workflow explains how they fit together.
02
Check incoming materials
Compare the transfer construction, stones, carrier, colors, and components with the exact order requirement.
Retain
Material and reference comparison
03
Watch the process
Use defined in-process checks for layout, orientation, dimensions, missing elements, carrier condition, and handling.
Retain
Lot or production check record
04
Validate application
Follow the supplied construction-specific press instructions and test on the intended fabric before approving performance.
Retain
Press setup and test observations
05
Inspect final quantity
Apply the agreed inspection basis and defect definitions instead of relying on an undefined promise of quality.
Retain
Inspection result and image set
06
Release packing
Confirm count, protective packing, labels, carton marks, destination, and the shipment documents named in the quote.
Retain
Packing and release record
Acceptance matrix
Turn adjectives into fields.
Each requirement needs a reference, method, result format, and decision owner. Define tolerances in the approved order instead of copying a generic web value.
| Control | Compare against | Keep as evidence |
|---|---|---|
| Artwork | Approved revision and orientation | File name and approval date |
| Dimensions | Order-specific finished size and tolerance | Measured result |
| Color/layout | Approved sample and stone map | Lit photographs |
| Application | Exact supplier instructions and intended fabric | Press record and test sample |
| Packing | Written count, label, and protection brief | Pack-out images |
Issue packet
Make a finding reproducible.
Preserve the affected transfer and receiving material. Record the lot or carton, affected quantity, photographs, measurements, press setup, test method, and the exact point where the result differs from the approved reference.
- Order, item code, and artwork revision
- Approved sample or written specification
- Affected and inspected quantities
- Unedited overview and close-up photographs
- Application record when adhesion is involved
- Requested review and contact owner
Keep commercial terms separate.
Catalog records help identify a reference; they do not replace a purchase specification. Current availability, quantities, timing, inspection scope, remedy, and shipment terms must be confirmed in the written quote or order.
Compare current catalog examples in Designs and review general procurement guidance on the Wholesale page.
Quality-control FAQ
Define before inspecting.
What should a rhinestone transfer quality plan reference?
Reference the exact item code or custom artwork revision, approved sample, finished dimensions, stone colors and layout, receiving fabric, application instructions, packing requirement, and written acceptance criteria.
Is a visual check enough before shipment?
Not when performance matters. The inspection scope should be agreed for the order and may include documented dimensions, placement, carrier condition, count or layout checks, and a construction-specific application test on the intended fabric.
How should an issue be reported?
Identify the order and reference, isolate the affected quantity, preserve samples and packaging, photograph the condition, record the test method, and compare the finding with the approved sample and written specification.
The wholesale FAQ covers artwork, sampling, payment, and shipment questions outside this checklist.
Bring your acceptance plan
Tie every check to the order.
Send the product reference, intended fabric, artwork, requested controls, packing, quantity, and destination for an order-specific review.