Allocate event merchandise by design, size and destination; lock the artwork revision, inner-pack labels and receiving counts before release.
Buyer perspective
Use this checklist to turn an approved event assortment into a countable packout. Record design, garment size, color and destination together, freeze the event-specific artwork revision, and assign inner-pack labels and a receiving-count owner. The linked event program guide covers broader sourcing and artwork-rights review; this page controls allocation and release of the agreed assortment.
What to decide
Decision lens 01
Check names, dates, venue references, licensed marks, and spelling with the event owner. Mark which artwork can be reused and which is tied to one date. Keep a dated approval file so an older proof cannot re-enter production.
Decision lens 02
Choose the garment style, colors, size range, and placement before approving transfers. Inspect a decorated sample at physical size, including legibility, alignment, and relevant care. A transfer sheet by itself does not show how the event shirt will sell or wear.
Decision lens 03
Record quantity by size, color, design, and destination. Define inner-pack labels and who verifies the count on arrival. Ask for current production and shipping terms for the actual assortment; do not assume a historical event schedule is repeatable.
Buying matrix
A decorated sample does not tell the packer how many shirts of each size and design should go to each destination. Connect the approved garment to an allocation sheet that can be reconciled before the event window.
| Line item | Evidence to record |
|---|---|
| Artwork | List event-specific wording, date, rights owner, proof revision, and the person who signs off changes. |
| Assortment | Record shirt style, color, size, design variant, quantity, and decorated-sample identifier per line. |
| Handoff | Define inner-pack and carton labels, receiving location, count check, and how exceptions are reported. |
Review timing and current supply terms against the exact release sheet; a past event order cannot prove this one's delivery schedule.
Send your artwork, quantity, destination, and specifications for a tailored quote.
FAQ
Check names, dates, venue references, licensed marks, and spelling with the event owner. Mark which artwork can be reused and which is tied to one date. Keep a dated approval file so an older proof cannot re-enter production.
Choose the garment style, colors, size range, and placement before approving transfers. Inspect a decorated sample at physical size, including legibility, alignment, and relevant care. A transfer sheet by itself does not show how the event shirt will sell or wear.
Record quantity by size, color, design, and destination. Define inner-pack labels and who verifies the count on arrival. Ask for current production and shipping terms for the actual assortment; do not assume a historical event schedule is repeatable.
A decorated sample does not tell the packer how many shirts of each size and design should go to each destination. Connect the approved garment to an allocation sheet that can be reconciled before the event window.
Prioritize a small, controlled assortment that can be approved and delivered for the event window. Treat later replenishment as a separate decision.
Allocate event merchandise by design, size and destination; lock the artwork revision, inner-pack labels and receiving counts before release.
Use the linked event-merchandise program guide when artwork rights, product choice or broader sourcing remain unresolved. This allocation checklist starts with an approved assortment and controls its design, size, color, destination and receiving counts.
Retain the approved event artwork revision, decorated sample, size-and-color allocation, destination quantities, inner-pack labels and receiving plan. A later replenishment needs its own review of the event window and current production terms.
Keep the event artwork approval, garment-size matrix, decorated sample and packout/receiving plan together so the released quantities refer to the same approved assortment.
Artwork approval identifies the authorized design and event revision; the size matrix identifies how many garments of each size and color are needed. Recording one does not establish the other.