Scope sheet
Identify the deliverable, artwork version, target material, measurements, quantities by variation, and receiving destination. Keep unknowns visible as questions, not silent defaults.
A buyer-side workflow
Keep one decision attached to one record.
Wholesale projects become hard to compare when a photograph, quote, and sample each refer to a different version. Use three connected records to keep a custom order understandable from first inquiry through receipt.
The working set
Sample decision
Compare a named physical sample with the current scope sheet. Record the observed difference, the person who can decide it, and whether a revised reference is needed.
Receiving record
At arrival, reconcile the agreed variation counts and pack identifiers. Attach any specific discrepancy to a line and unit reference so a later reorder does not inherit an unresolved assumption.
At inquiry
Define the object before asking for the number.
A quote for loose decoration cannot be compared directly with one for a finished garment. State which parts must be supplied and which parts your team will provide. If art or color references are still provisional, mark them as such and ask what a supplier needs to evaluate the current version.
Request the current minimum, price basis, sampling terms, and timing for that particular configuration in writing. None of those values should be inferred from a general guide or a photograph.
Choose the deliverable firstAt sample review
Approve the applied result.
Photograph scale, placement, edges, and attachment on the intended item. A statement such as “approved” should point to a sample code and artwork revision. If a change is required, say whether the old sample remains a reference or is superseded.
At handover
Make the assortment countable.
Keep the final size, color, motif, label, or hardware split beside the packing instruction. At receipt, compare real units with that grid and document exceptions before using the same specification for a repeat request.
Wholesale Inquiry
Request a Bulk Quote
Send your artwork, quantity, destination, and specifications for a tailored quote.