Freeze the artwork and versions
Send a clean source file and mark final width, stone colors, orientation and any text that must remain legible. Treat each size or color variation as a separate line rather than assuming a mixed run is automatic.
Ask what drives the quote
Stone count, stone type, artwork complexity, setup, carrier construction, testing and packing can all change cost. Request the assumptions behind the quoted unit instead of comparing only headline prices.
Control the first run
Approve a sample on the actual garment, then document acceptable placement, stone retention and packing. A reorder should point back to that approval record and identify any changed input.
Field exercise
Turn a broad request into an auditable order matrix
A buyer asking for one large quantity may actually need several logo widths, stone colors and carrier orientations. Make a row for each distinct artwork version, then assign its intended garment, order quantity and proof identifier. Mark which combinations have a physical applied sample and which are still proposals. This lets the supplier quote the exact mix and exposes changes that would otherwise be buried inside a single total.
Evidence to retain
- 01Confirm that source artwork is authorized and that every text element reads correctly at final size.
- 02Specify permitted color and size variation, quantity per version and how versions will be labeled in packing.
- 03Tie the purchase order to the approved sample, production specification and change procedure.